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Representing UA

Dress Code

Maintaining Confidential Information

Work Ethics & Employee Conduct

Counseling & Disciplinary Action

 

 

Student Assistant Workplace Expectations

Representing UA

As a Student Assistant and UA employee, you will play an essential role in the daily workings of your Department/Organization, and will be called upon to represent The University in all that you do while working on-campus.

It is important that you interact with all faculty, staff, and students, as well as members of the community that visit The University of Alabama campus in a professional and courteous manner.

The information below covers some of the basic workplace expectations and standards that apply to all UA student employees. Your supervisor may have additional expectations for job performance and professional behavior.

 

Dress Code

All Student Assistants are expected to follow simple rules for professional dress; you should verify with your supervisor what the appropriate dress code is for your Department or Organization.

If you are required to wear a uniform as part of your employment, it is your responsibility to keep that uniform clean and presentable, and wear it during assigned work hours as directed by your supervisor.

Avoid the following when dressing for work: tight or revealing clothing, short skirts and dresses, short tops, low pants or skirts that reveal the midriff or back area, casual clothing including blue jeans and shorts, logo t-shirts other than those approved by your supervisor, flip-flops or shoes in disrepair, and extremes in body piercings and hairstyles.

Incidents of unprofessional dress will be addressed and may be documented by your supervisor. Repeated incidents may lead to additional disciplinary measures and/or termination of employment.

 

Maintaining Confidential Information

University records, including student information such as contact information, work schedules, class schedules, and grade information, are confidential and protected under a federal law known as the Family Educational Rights and Privacy Act (FERPA).   Under federal law and University policy, student records are protected from disclosure to third parties.  Student Assistants are not permitted to access student, faculty, or staff information unless given a legitimate work-related reason to do so that has been clearly authorized by the Supervisor.

Student Assistants may not directly or indirectly communicate information, including departmental business information, research or correspondence, contained in University records with anyone (such as other students, co-workers, family members, etc.) for any reason, and will maintain privacy of all records during and after employment at the University of Alabama. Additionally, any University records, files or other materials may not be removed from the workplace.

Additional information regarding the University’s Policy on Confidentiality of Student Records and training on that policy and the Family Educational Rights & Privacy Act are available at http://registrar.ua.edu/academics/privacy-guidelines/.

 

Work Ethic & Employee Conduct

As employees of The University of Alabama, Student Assistants will value:

  • The educational process and the role we play in the development of others.
  • Excellence in customer service.
  • The use of equal consideration and nondiscrimination with respect to all individuals, regardless of sex, race, age, physical ability, or sexual orientation.
  • The highest standards of personal conduct.
  • Genuine concern for the welfare of all employees and guests of the University.
  • A sincere respect for the rights and privacy of all student employees, customers, and guests.
  • A commitment to the enhancement of The University of Alabama.

 

Counseling & Disciplinary Action

When a Student Assistant’s work performance or conduct is unsatisfactory, or has violated University or departmental policy, disciplinary action may be taken, up to and including termination. For a typical disciplinary action, supervisors will have a verbal conversation with the Student Assistant, document the inappropriate action, and discuss steps needed to correct the behavior.

The following list includes, but is not limited to, behaviors that may result in disciplinary action and/or termination:

  • Absence from work without approval and/or repeated absences
  • Repeated tardiness
  • Failure to consistently perform in a satisfactorily manner
  • Inappropriate use of office equipment (including excessive personal phone calls and use of computer/internet for personal and/or inappropriate reasons)
  • Inappropriate dress/grooming or failure to comply to required dress code
  • Dishonesty, falsification or misrepresentation of work
  • Theft or misappropriated use of property and/or supplies
  • Insubordination
  • Acts that endanger others
  • Failure to follow instructions, policies, procedures, or guidelines given by the supervisor, or those set forth by the University