Work Hours

All student assistants employed in on-campus jobs may work a maximum of 20 hours per week during the fall and spring semesters. Students may work up to 40 hours per week during academic breaks and summer semester(s). This limit applies to the total hours worked for all combined on-campus jobs.

Eligible students may apply for and work in more than one student assistant position; however, both hiring departments must be notified and the work hour limit is inclusive of all positions worked on-campus. For example, if a Student Assistant works 15 hours per week in one position, he/she may work only up to 5 hours week in another.

Please note that all hours for graduate student employees must be pre-approved by the Graduate School as a condition of appointment. See the Graduate Student Employment Policy for additional details.

Student Assistants may work up to 40 hours per week during academic breaks and the summer semester (total hours worked for all combined on-campus jobs). Hiring departments should consider needs and budgetary constraints before offering additional hours. Students Assistants that exceed 40 hours per week will receive time and half pay, and will not be eligible for FICA exemption.


Time Reporting & Payroll

Student Assistants are required to complete biweekly timesheets. Hours will be submitted online through the UA e-Time system. Supervisors are ultimately responsible for ensuring that the hours worked by Student Assistants are submitted and approved. Please discuss any specific departmental procedures for submitting time with your Student Assistant.

The bi-weekly payroll is processed every other week with payday on Fridays. Direct deposits are available on payday. Online timesheets for bi-weekly employees must be submitted on the Friday before the week of payroll processing. Timesheets that are not corrected and/or approved before the established deadline will result in errors or delayed paychecks.

Supervisors with questions regarding the bi-weekly payroll should contact the HR Service Center at 205-348-7732 for assistance. If you are calling regarding a specific student employee, please have the employee’s CWID number available.